Terms & Conditions

RULES OF THE GYM

Gymnasts must:

  • arrive promptly to take part in warm up and stay until dismissed by a coach.
  • ensure ALL items of jewellery are removed before entering the gym.  Any piercings which cannot be removed must be covered with tape.
  • ensure that their hair is neatly tied back before entering the gym.
  • arrive dressed appropriately in either a leotard or shorts & t-shirt.  Denim is not permitted as it restricts movement.
  • where age appropriate, help to dismantle and put away equipment.
  • be collected promptly at the end of their session.

Gymnasts must not:

  • use any equipment unless under the supervision of a coach.
  • use their mobile phone in the gym or changing rooms.
  • Consume food or drink in the gym with the exception of water.

Hillfoots Gymnastics Club strives to achieve a friendly, family atmosphere therefore any intimidation or bullying will not be tolerated.  If you have any concerns please contact the club’s Safeguarding Officer.

Please read through these rules with your child and ensure they understand and fully agree to abide by them.

FEES

  • Monthly fees are due on the 1st of every month.  The monthly payment is calculated taking into account the club’s holidays and is based on the actual number of hours each gymnast trains in a year divided by 12.
  • The only exception to this is for Pre-school classes where payment is due a minimum of 3 days before the start of the next 10 week block. Your child's place in the next block is not confirmed until payment has been received.
  • Fees will be reviewed by the committee in March of each year with the agreed increase commencing on 1st April.
  • Parents are responsible for ensuring that fees are paid in full every month. The club’s Treasurer will perform regular checks of fee payments (minimum every 3 months).
  • Fees will be reviewed by the committee in March of every year with the agreed increase commencing on 1st April.
  • Parents are required to give 2 weeks notice in writing to the Treasurer if their gymnast is leaving the club. The notice period is chargeable.
  • If parents fail to give notice in writing they continue to be liable for fees until they confirm in writing that their gymnast has left the club.

NON-PAYMENT OF FEES POLICY

  • As a community, not for profit club we aim to ensure the financial stability of the club by having a fair process for pursuing non-payment of fees.
  • If payments are not made, as agreed, in the first instance an ‘overdue fees’ email will be sent. If we have not received a reply within 7 days then a recorded delivery letter will be sent to the home address. This will result in an administration fee of £2.50 being added to the account. Once this has been received the parent has 7 days to pay the full amount outstanding.
  • Failure to pay outstanding fees will result in membership being suspended until the account balance is cleared. Gymnasts with outstanding fees will not be offered additional training hours or entered into competitions.
  • If parents fail to contact the club within 7 days of receiving the ‘outstanding fees’ letter then the club will start proceedings through the Scottish Courts Simple Procedure to recover the debt. An administration fee of £25.00 will be charged as well as any other court costs generated.